Armed Forces Charity Sector Casework Transformation Project - Project Administrator

  • Job Reference: CTP PA SEP 20
  • Date Posted: 15 September 2020
  • Employer: Royal Air Force Benevolent Fund
  • Website: https://www.rafbf.org/
  • Location: Home Based
  • Salary: On Application
  • Bonus/Benefits: Circa £30,000 pro rata plus benefits
  • Sector: Administration
  • Job Type: Part Time
  • Duration: 12 Month Fixed Term Contract

Job Description

Armed Forces Charity Sector Casework Transformation Project (CTP) - Project Administrator

Part Time Post. (21.75 hours per week) 12 months Fixed Term Contract

Circa £30,000 pro rata salary and benefits

The Armed Forces charity sector is currently delivering a Casework Transformation Project (CTP) to understand how the sector can best support the many thousands of beneficiaries it assists each year. As part of the CTP, a number of Working Groups have been established to consider the different aspects of support, and a small, dedicated Project Support Team (consisting of a Project Manager, Project Reviewer and Project Administrator) is being established to assist in this important work.

The role of the CTP Project Administrator is to assist the Working Groups with vital tasks such as arranging meetings, taking notes, and circulating meeting papers. This is an exciting and genuinely unique opportunity for an individual with experience in administration and reporting to gain experience working with leading military charities, and make a significant contribution to beneficiary service delivery. As the CTP Project Administrator, you will work closely with the Project Manager to carry out administrative support for this Project to help ensure its smooth and efficient operation.

The successful candidate will need to have previous experience of working within a multi-stakeholder environment along with a track record of delivering results. An ability to carry out administrative tasks such as arranging meetings, record keeping and the circulation of documents are essential in this small team supporting an important and complex project. Strong organisational and communication skills are a must with the ability to work autonomously and prioritise output. An articulate communicator with strong IT skills suited to working in a paperless environment, you must also be able to demonstrate an ability to work well within a team.

The role will allow for some flexible home working although the successful applicant will be required to attend working group meetings within London.

A detailed job profile is available below. To arrange an informal discussion about the role please contact Meri Mayhew, CTP Project Manager, at meri@mericonsulting.co.uk.

To apply, please send your CV (maximum 2 sides of A4) together with a covering letter detailing why you believe you are suitable for this role and providing examples of how you meet the person specification to Pete Thompson, Head of HR, RAF Benevolent Fund, 67 Portland Place, London W1B 1AR or email HRservices@rafbf.org.uk.

The closing date for applications is noon on 23rd September 2020. Interviews are scheduled to take place via video call on 30th September 2020.

Please note that due to the high number of applications expected, only candidates shortlisted for interview will be notified.

The Royal Air Force Benevolent Fund is a Registered Charity (No. 1081009) which encourages applications from all sections of the community

Please note that the successful candidate may be required to have a Disclosure and Barring Service check.

 

 MAIN SUMMARY OF ROLE:

The Armed Forces charity sector is currently delivering a Casework Transformation Project (CTP) to understand how the sector can best support the many thousands of beneficiaries it assists each year. As part of the CTP, a number of Working Groups have been established to consider the different aspects of support, and a small, dedicated Project Support Team (consisting of a Project Manager, Project Reviewer and Project Administrator) is being established to assist in this important work.

The role of the CTP Project Administrator is to assist the Working Groups with vital tasks such as arranging meetings, taking notes, and circulating meeting papers.

KEY RESPONSIBILITIES:

1. Arranging meetings. While as much of the task work will be done via forums on MS Teams as possible, it is likely that the majority of the WGs will need to meet virtually or physically several times. There are 26 Working Groups, and the largest has 11 members. Meetings may be held virtually or physically. The Project Administrator will assist the Working Group task leaders in arranging meetings and associated activities such as circulating papers.

2. Meeting support. Attend meetings when requested, in order to take notes. Following the meeting the notes are to be compiled and circulated as required.

3. Management of paperwork. Collate, complete and circulate paperwork associated with supporting the activities of the Working Groups.

4. Work as part of the small CTP Project Support Team to offer administrative support so that the Working Groups operate as effectively as possible.

5. Any other administrative tasks as arise in connection with support for this Project.


PERSON SPECIFICATION

Qualifications

Essential

Good standard of education

 

Knowledge / Experience

Essential

Desirable

Excellent organisational, planning, and time management abilities.

Knowledge of the UK Armed Forces charity sector.

Ability to take notes during meetings, and to subsequently write-up in a clear and accurate way.

 


Competencies

Essential

Desirable

Ability to arrange and coordinate meetings effectively and efficiently.

Personal drive, energy and motivation.

Teamwork – this is a critical skill as the RAF Benevolent Fund is committed to integrated working as a route to success. The post holder must have a highly developed range of interpersonal skills and a genuine commitment to effective team working.

 

High degree of IT literacy – Microsoft Office suite of applications.