Executive Assistant

Job Description

Here at Babcock LGE we are in an exciting period of growth and we are looking for Executive Personal Assistant.

If you are ready for a new challenge and want to be part of an amazing organisation that allows you to grow and influence the future, then this is truly an excellent time to join the team.

About the role:

Reporting to the Managing Director (MD), the Executive Assistant (EA) will provide a wide range of executive secretarial, administrative, and organisational support services to the Managing Director, Senior team, and the wider business.

Key Requirements

Meetings - organising, preparation of documents, minutes/action recording, coordinating and expediting actions etc
Coordinating submissions for: Reports, Gifts & Hospitality, HSE, Expenses, Visual Leadership Programme (VLP), Documents of Control, Governance, PR and Media releases, Purpose & Principles, Performance & Development Review (PDR), Learning Programmes, Awards, etc
Own and administer: Holidays, Sickness, Organisation Chart and people biographies, Intellectual Property status, post and courier submissions/despatches, office stationery, overseas assignments, statutory submissions such as for Scottish Engineering and ECITB etc
Coordinating and arranging travel and events (overseas and domestic), visitors to office, visa applications, etc
Calendar management for MD and Senior Team
High degree of integrity handling confidential and sensitive information
Other tasks as deemed within capability

What do I need to do the role:

This is a senior role working for the company executive, requiring experience and a thorough understanding of organisational dynamics and the ability to handle issues of high sensitivity

Demonstrate ability to cope with ambiguity and fluidity in opportunity and share relevant level of detail with suppliers (and internal stakeholders) to gain their buy-in to solution design
Strong interpersonal skills demonstrating ability to work with personnel at all levels (internally and externally). Adept at building and maintaining long term, mutually beneficial, relationships
Excellent self-management skills with disciplined motivation; Positive and flexible outlook with a drive for success
Demonstrate high levels of integrity, respect, discretion, flexibility, positive 'can do' attitude, and courtesy with sound cultural awareness
Demonstrate excellent communication skills, effective 'upward management', organisation and planning
Excellent proficiency in Word, Excel, and PowerPoint
Demonstrate sound understanding of company strategy, programmes, products, current projects
Demonstrate commitment to continuous improvement of self, systems, and processes
Excellent written and verbal communications skills

Application Guidance

Due to the COVID-19 pandemic, we need to ensure that our recruitment processes are regularly reviewed and adapted, as required, to ensure we're compliant with the latest government advice. Babcock will be continuing with essential recruitment activity but implementing relevant recommendations to protect our employees, by acting in a responsible way which reflects the restrictions we may face.

You will have advance notice should we wish to arrange an interview with you and more information will be provided regarding the format by the recruitment team.

This advice is valid at the time of publication and changing government advice and Babcock working practices take precedence at any particular time.

Company Information

This role is within the Marine Sector of Babcock International Group. The Marine Sector delivers a wide array of complex through-life marine engineering services. Ranging from UK and international naval fleet support, commercial marine, engineering consultancy, weapons handling, equipment support, intelligence, cyber security and training delivered through unique owned and managed infrastructure to defence and civil customers across the globe.

Babcock International Group is committed to building an inclusive culture and strives to attract talent who thrive in an inclusive and flexible working environment.

If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know and will respond in a way that best fit your specific needs.