Grants Manager

Job Description

The Armed Forces Covenant Fund Trust is recruiting a Grants Manager to work as part of a small team.  The Armed Forces Covenant Fund Trust is a grant making charity which supports the Armed Forces Covenant by funding projects which address specific priorities.  To find out more about our work please visit our website

This is an exciting opportunity to join the Trust which is committed to learning from and sharing the achievements of its grant holders and the impact of its funding programmes. 

Previous experience of grant making is required and personal knowledge or experience of the armed forces would be an advantage.  The successful candidate will have an interest in, and commitment to, the difference that charities can make.

The Trust has offices near Victoria Station in London – but applications are welcomed from those who wish to work remotely, with occasional attendance to the office and at meetings in London.  Since the lock-down for the Covid-19 pandemic the whole team has been working in this way.   The Trust is committed to being an equal opportunities employer and to providing development and training opportunities.

Salary £33,000-£42,000 depending on experience

How to apply:  Applications should take the form of a letter (no more than two pages of A4) providing evidence of how you meet the person specification, and CV – both attached to an email addressed to giving the contact details for two professional referees, and how you know them.  Please include ‘Job Application’ and specify the role you are applying for in the subject line.


Deadline for applications is 9am Monday 27 September 2020 and interviews will be conducted by video conference.

 Summary of role: 

Responsible for all aspects of grant management for two or more programmes within the team’s portfolio of funds, including developing relationships with grant holders and creating the context for learning and knowledge sharing from individual projects and from funding programmes.  

With the Strategic Grants Manager, responsible for management and monitoring of designated large grants and funding programmes. 

Main duties:

  • Manage all aspects of grant making for specific programmes, including developing relationships with key grant holders, exercising judgement about where variances, changes or problems can be agreed or need further consideration or authorisation to ensure deliverables are achieved.

  • Undertake all aspects of grant making for designated grants within the team’s portfolio of funds from answering queries, assessing, preparing for decision making through to all stages of monitoring and ensuring reporting is complete.

  • Develop and undertake regular reporting to Trustees on project and programme progress, identifying risks and best practice

  • Contribute to the development of all aspects of new funding programmes and to the creation of application, assessment and post-award management materials.

  • Make public presentations on behalf of the Trust.

  • With colleagues, ensure that all data held in respect to grants and grant holding organisations is well managed. 

  • Continually review procedures and systems and recommend improvements to contribute to the team’s efficiency and effectiveness and provide a quality service to stakeholders. 

  • Initiate ideas and collaborate with colleagues to undertake appropriate work to promote the Trust, build relationships with a range of stakeholders and pursue ways to add value to the Trust’s grant making.

  • Contribute to the Trust’s development by being alert to, and developing a good understanding of, relevant issues relating to the Covenant, the voluntary sector and grant making.

  • Manage own workloads and collaborate with colleagues on shared tasks and projects, to ensure milestones and targets are met.

  • Any other duties as reasonably expected.


 Person specification


  • At least 3 years’ experience of grant making in a not-for-profit or public sector environment.

  • Proven success in managing grant programmes from design to delivery and evaluation of impact.

  • An excellent understanding of the voluntary sector and sufficient knowledge about issues such as charity governance and finance to assess funding applications and consider project viability.

  • Some experience of, and understanding about, working with the statutory sector, such as central and local government, the NHS, education bodies or others on joint programmes, in partnership or shared delivery.

  • Extensive experience of preparing and presenting financial and written reports to colleagues and seniors.

  • Ability to use judgement in analysing written and financial information.

  • Excellent MS Office skills (Word, Excel, Powerpoint) and experience of using databases.

  • Excellent organisational and administrative skills.

  • Ability to multi-task, work in a dynamic environment and remain calm under pressure. 

  • Ability to deal with sensitive and/or confidential information.

  • Excellent written and verbal communication skills.

  • Ability to work independently as well as in a team.


  • Working knowledge of grant management systems – ideally BBGM (formerly known as GIFTS).

  • Experience of working for a charity.

  • Evidence of interest in and commitment to the work of the Trust.

  • Personal knowledge or experience of the Armed Forces community.