PA/Office Administrator

  • Job Reference: 00443770-1
  • Date Posted: 3 October 2021
  • Employer: Remit Zero Limited
  • Website: https://remitzero.co.uk/
  • Location: Exeter, Devon
  • Remote Working: Some remote working possible
  • Salary: £12,000 to £15,000
  • Sector: Administration
  • Job Type: Part Time, Flexi

Job Description

Responsibilities

  • Supporting and assisting the Managing Director with administrative tasks.
  • Dealing with calls and correspondence and ensuring that the Managing Director and Low Carbon Estates/Remit Zero staff are kept up-to-date.
  • Writing memos, emails, letters, reports, and applications as requested.
  • Arranging meetings and organising calendars.
  • Preparing documents and reports for meetings
  • Attending and keeping accurate minutes at staff, supervisor, and potential executive committee and board meetings.
  • Researching, filing, and photocopying as required.
  • Answering calls, handling enquiries, and passing on calls or detailed messages to other staff.
  • Working in line with all Low Carbon Estates and Remit Zero procedures.
  • Producing, recording, and monitoring all Human Resources documents.
  • Creating new staff personnel files and ensuring all documentation is recorded and filed.
  • Creating new client files and ensuring all documentation is recorded and filed.
  • Ensuring appropriate documentation is available for staff inductions.
  • Assist with organising commercial, networking, fundraising, and volunteering events when required.
  • Filing and keeping track of financial transactions and payments on behalf of the companies as required.
  • Issuing purchase orders, arranging supplier payments
  • Generating and issuing sales invoices
  • Undertaking bank reconciliations
  • Maintaining the business social media feeds

Qualifications

  • BTEC Level 3 Diploma in Business Administration or demonstrable equivalent either in the form of experience or qualification
  • Thorough working knowledge of Microsoft Office 365 (Teams, SharePoint, Word, Excel & Power Point)
  • Demonstrable experience in Human Resources management & payroll
  • Knowledge and ability to process supplier and sales invoices including bank reconciliation

 

Other attributes

  • Must be permitted to work in the UK
  • You will be required to undertake a DBS check prior to employment commencing
  • An active interest in sustainability and climate change