Team Secretary / Administrator

Job Description

An exciting opportunity has arisen to work within Administrative Services for the Mental Health and Learning Disabilities Directorate.  Applications are invited from enthusiastic, innovative, motivated and suitably qualified individuals for the post of a Part Time 30 hours per week Band 3 Team Secretary/Administrator within the Local Primary Mental Health Support Service based in Caebryn, Prince Philip Hospital, Llanelli.

Experience of a range of IT systems / packages coupled with proven secretarial skills and previous experience is essential.  An interest in data collation and a good working knowledge of Excel is necessary for this post.

Applicants will need to demonstrate that they have experience within an administrative role as the post has a wide variety of duties and should possess excellent communication/ organisational skills, be tactful, diplomatic, able to work using own initiative, and as part of a team.

An understanding of confidentiality is essential. Experience of working within the NHS and Mental Health Services as well as knowledge of Health Systems is desirable but an enthusiastic attitude and willingness to learn is also very important.

The applicants must possess RSA III or equivalent demonstrable experience of administrative / office skills and knowledge, or RSA II or equivalent demonstrable experience of administrative / office skills and knowledge plus additional experience of working in an administrative / office environment. Minute taking and Audio typing would be advantageous as would experience of Data Entry using Excel spreadsheets.

The successful candidate will be required to support the delivery of a quality comprehensive service to the team and provide cover in the event of administrative staff being absent. The role may also involve travelling to and working across other sites within the Directorate in support of service delivery.  In line with the Transformation of  Mental Heath Services,  the successful candidate may be required to provide administrative support for the delivery of a 7 day service in the future.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Interviews for this post will be held on 9th December 2020