Assistant Site Manager

Main purpose of the role

The Assistant Site Manager reports to the Site Manger and the main responsibilities are to assist the site team to manage the building project in accordance with agreed timescales, quality, and cost.

To ensure that plots are completed to a standard finish which will exceed our customer’s expectations.

To understand, implement and adhere to Health & Safety policy and strategy and ensure that all staff reporting to them do the same and to ensure in the Site Managers absence all those duties are fulfilled. 

Key Accountabilities

Production

• Undertake the responsibilities/duties of the Project Manager/Senior Site Manager/Site Manager in his absence
• Participate in Pre-Site Start meetings following detailed preparation; studying drawings and specification, site inspection with Project Manager/Senior Site Manager/Site Manager and Construction Director and ensuring site is set up in both a timely and effective manner
• Produce short term working programmes to manage production in line with Development Programme to the required standards
• Ensure consultant engineers provide all inspection and certification to comply with planning/building regulations requirements
• Manage and liaise with all specialised sub contractors to ensure works are carried out on time and to required standards
• Ensure all completion dates are met resourcing adequate staffing requirements where applicable
• Supports the weekly production of a 2 week forecasted work in progress labour requirement for all trades.

Quality

• Strive to achieve construction excellence and recognition within internal key performance indicators (customer excellence) and external awards (N.H.B.C. “Pride in the Job” and LABC).
• Carry out routine inspections (minimum twice per day per plot) to ensure that instructions are carried out, the specification and site presentation requirements are complied with, and the required quality standards are met, updating the Plot Quality Control Checklists).
• Liaise with NHBC and Local Authority Inspectors for Key Stage Inspections; escort inspectors on site and act upon their findings in the Project Manager/Senior Site Manager/Site Managers absence.
• Progressively and formally inspect all stages under construction (including Stage 4, Pre-Plaster, Pre-Paint and Pre-CML and fire cavity barrier checklist; to identify/rectify any defects and educate operatives/sub contractors to eradicate recurrent problems.
• Liaise with Project Manager/Senior Site Manager/Site Manager to complete any items raised on 21 day visits by Home Sales Executives
• Feedback design improvement and innovations through the Project Manager/Senior Site Manager/Site Manager
• Ensure adherence to the Customer Hallmark Journey.

Cost Control

• Ensure materials are stored securely and in accordance with manufacturers’ recommendations to minimise loss and wastage - 
• Advise the Project Manager/Senior Site Manager/Site Manager of material shortages and excesses in order to adjust schedules 
• Ensure waste materials/packaging are recycled wherever possible and where not are disposed of in accordance with the waste management policy  
• Monitor the performance of Suppliers and Sub contractors in line with the cost reports from Commercial Director
• Complete the daily Diary and also the following weekly reports in Site Managers absence:
• Plant Return Sheet
• Material Received Sheet
• Hourly Paid Time Sheet
• Report Sheet
• Production Report

• Ensure that materials are called off for a just in time delivery to reduce the risk of fire, theft and damage
• Ensure that the companies Variation Process is followed, and that Contra charging is applied where applicable

Customer Care

• Ensure the customer journey is followed to promote customer excellence
• Respond and complete open COINS issues in a timely manner
• Ensure the Customer Hallmark is followed to ensure customer excellence is provided
• Ensure that all contractors comply with the Defects Resolution Process within their Trade Specification ensuring that the timescales to complete defects are achieved within that timescale.

Company Image

• Monitor and maintain visual presentation of Sales area, Show Home and compound to the required company standard
• Ensure that you personally present a professional image on site by wearing the company uniform, being well presented and by developing good working relationships with everyone you come into contact within your role as Assistant Site Manager

People Management

• Lead and motivate the site team (direct employees and sub-contractors) to achieve the required objectives
• Ensure that direct employees on site receive timely feedback on their performance and are trained and developed accordingly.Monitoring the skills attained through training
• Oversee the training and development of Trainees on site
• Undertake mentoring of employees to share knowledge and skills and provide long term development support
• Setting, agreeing, reviewing and delivering all targets
• Delivery of accurate and timely reports for the business in line with company-wide processes
• Management of all aspects of the commercial function ensuring that all controls are in place and are followed to maximise the company’s profitability
• Identification, escalation and proactive management of all commercial issues
• Protect the company’s legal and contractual obligations

Skills, Knowledge, Experience

Essential:

• Up to date relevant knowledge of building legislation

• Up to date relevant knowledge of Health and Safety legislation
• Previous experience gained through working in Site Management; Clerk of Works; Buildings or NHBC inspection roles is an essential requirement
• A 1st class understanding of the expected fit and finish of a new home
• The ability to deal with difficult situations and communicate in a clear and confident manner
• Strong customer facing experience coupled with a delivery focus

Desirable:

• Team commitment
• Demonstrates eye for detail and commitment to delivery excellent standards
• Excellent organisational skills
• Effectively manage time in order to meet deadlines
• Professional attitude and approach to work
• Ability to competently operate MS office (Word & Excel)
• Current and Valid UK driving licence

Education and Qualifications

Essential:

• 5 GCSE’s at Grade C or above along with industry requirements

Desirable:

• Level 4 in Construction Management