Bids & Tenders Coordinator- Rail

Job Description

About The Role

Securing opportunities and producing competitive and compelling tenders is critical to the ongoing success of our business. As a critical member of the Bids and Tenders Team, the Bids and Tenders Co-Ordinator is the focal point of our activities and your day-to-day role will generally include, but not be limited to:-

  • Maintaining an accurate register of opportunities, current and submitted pre-qualifications and tenders and also won and lost pre-qualifications and tenders using our Client Relationship Management system.
  • Managing a range of national/industry/customer procurement portals to identify new opportunities.
  • Completing and maintaining supplier approvals.
  • Supporting the Bids and Tenders team by arranging various meetings including Go/No-Go meetings and Opportunity Reviews.
  • Producing regular reports for the Senior Leadership Team Meeting and Board meetings.

With respect to specific tenders, working with the wider bid team to:-

  • Download information from customer procurement portals.
  • Review customer procurement portals on a daily basis for new or amended information.
  • Collate amended information and disseminate it to the bid team.
  • Raise technical queries through the customer procurement portals.
  • Assist with the compilation of pre-qualifications and tenders.
  • Produce project organisation charts for inclusion in pre-qualifications and tenders.
  • Manage a portfolio of CVs for inclusion in pre-qualifications and tenders.
  • Produce/format/review Word, Excel, PowerPoint and PDF documents for inclusion in pre-qualifications and tenders.
  • Arrange meetings/Microsoft Teams calls including pre-qualification and tender reviews for example.
  • Upload pre-qualifications and tenders to customer portals against strict time constraints.
  • Assist the bid team in managing post tender activities and any revised submissions.

The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.


Essential :-

  • To be extremely well organised and able to pay attention to detail
  • To be flexible and work well under pressure particularly with respect to meeting deadlines
  • To be IT literate including using Microsoft Office, Internet Portals, Databases and Sharepoint systems

Desirable :-

  • Microsoft Visio
  • Emergency First Aid at Work (training is available)
  • Fire Safety Awareness (training is available)


  • Monday to Friday
  • Work Location: Sheffield